LINKRIUM CROSS-APP MESSAGE ORGANIZATION CHECKLIST
Last reviewed: 2026-08-29

INVENTORY
[ ] List every messaging and email account opened in the last 7 days
[ ] Note who normally contacts you in each account
[ ] Mark which account is appropriate for urgent messages
[ ] Remove or disconnect accounts you no longer use

GIVE EACH CONVERSATION ONE STATE
[ ] ACTIVE — I owe the next response
[ ] WAITING — someone else has the next move
[ ] REFERENCE — no action, keep the context
[ ] DONE — no action or reference value remains

USE THE NATIVE CONTROL THAT BEST MATCHES THE STATE
[ ] Labels or folders for stable categories
[ ] Pins only for a small current set
[ ] Archive when the conversation no longer needs attention
[ ] Mute high-volume conversations reviewed on a schedule
[ ] Unread only as a temporary signal, never as a deadline system

MOVE COMMITMENTS OUT OF THE INBOX
[ ] Create one dated task/reminder for every real deadline
[ ] Name the action, person, and desired outcome
[ ] Keep a route back to the source conversation
[ ] Do not copy private message bodies into analytics

WEEKLY REVIEW
[ ] Clear completed conversations
[ ] Recheck waiting conversations whose review date arrived
[ ] Find active messages with no next action
[ ] Review secondary accounts and request inboxes
[ ] Confirm important connections are still synchronized

Current compatibility: https://linkrium.com/en/supported-networks
Full guide: https://linkrium.com/en/blog/how-to-organize-messages-across-apps